| The General Ledger System is a complete general ledger, budget, and financial statement system that allows you to allocate items by location, funding source (both restricted and unrestricted), program, and department. The General Ledger is also integrated with other BTI modules offering a comprehensive financial system that allows for accrual or cash-based accounting.
BTI's General Ledger strongly complies with GAAP. Throughout the General Ledger, as in the rest of the system, there are "windows within windows" capabilities. The General Ledger offers a full screen display of all account numbers with windows to enter, display, and edit account detail (which also includes windowing for on-line user "Help" showing all account definitions and an on-line user manual for General Ledger.)
Listed below are the major highlights of the General Ledger System. To provide a better understanding of what some of the capabilities and features referenced here mean, please refer to the section labeled "General Ledger Definitions". |
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| The General Ledger System includes: |
| a flexible account number structure made up of funds (3 digit numbers), cost centers, functions, or programs (6 digit numbers) and accounts (5 digit numbers). |
| dual concurrent fiscal year capability. |
| user defined financial statement formats. |
| recurring fixed journal entries. |
| multiple journal entry batches that can be simultaneously processed by multiple users. |
| encumbrances through the Purchase Order module. |
| on-line inquiry of account balance, budget, current, and last year histories. |
| flexible reporting criteria selection capabilities using sort and filter features. |
| Trial Balance, General Ledger Detail, and Financial Statement reports which can be produced for the entire agency, or any combination of location, funding source, program, and department. |
| multiple company capability, each completely independent from the other companies. |
| a batch entry supervisor program for supervisory review of Accounts Payable and Payroll prior to General Ledger posting whenever hold file posting options are made in HSS Payroll and Accounts Payable modules. |
| extensive G/L security options to limit user access to various G/L functions and aid in workflow management. |
| extensive description and user defined data fields for Chart of Accounts. |
| true accounting periods and associated accounting controls with multi-period management that allow for period sensitive reporting. |
| full screen columnar entry that allows input for multiple journal entries from one screen. |
| complete period and year-to-date budget comparison. |
| reclassification fields for internal reporting and external interface. |
| journal templates - allow for creation of "boiler plate" or model journal entries defined by the user. Templates help reduce error and save time as they minimize data entry. |
| full screen inquiry that allows for detail "explosion" to the source entry in Accounts Payable or Payroll. |
| ability to define/store/recall multiple financial report groupings. |
| a "restricted accounts" feature. |
| financial statement definition that provides "spreadsheet" like math capability and multi-column financial statement formats. |
| batch processes and transaction numbers for bi-directional tracking and auditing capabilities with links to original Accounts Payable or Payroll detail for inquiry and reporting. |
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| General Ledger Definitions |
| Templates - Journal templates serve as a time-saving feature by allowing for the creation of "boiler plate" or model journal entries which can be selected and applied to the columnar G/L Journal Entry screen. Once the template is applied, you only need to enter the missing information such as the debit and credit amounts.
General Ledger links to Accounts Payable, Payroll and Accounts Receivable - All detail information to Payroll, Accounts Payable, and the General Ledger have an assigned number and batch reference number. Accounts Payable and Payroll also contain transaction pointers which link them to the resulting General Ledger Journal entries. These transaction numbers are a bi-directional link between the General Ledger and the source entry. "Detail drill down" in the General Ledger Inquiry is possible with the transaction linking. Additional benefits include enhanced reporting capabilities and improved auditing because of the direct association with historical data.
Account Activity Inquiry - This feature provides on-screen access to activity in selected funds, functions, and/or accounts. Once the account activity is displayed, you can select any single transaction to see more detail such as General Ledger batch, transaction numbers, check number, and check date.
Fiscal Periods and Reporting - Fiscal periods can be defined and then managed to restrict or allow posting to specific periods. Financial reporting is based on fiscal periods rather than posting dates. This provides greater reporting flexibility by allowing date ranges to be set by entry date, posting date, or fiscal period.
The Financial Statements' feature called Math Functions allows spreadsheet-like math formulas to be set up in the statement line definition to calculate the line total. Multi-column statements are provided to facilitate a side-by-side comparison of separate funds, departments, locations, etc. In addition, the Report Groups feature gives a user the ability to define, store, and recall multiple financial report groupings which can be processed and printed as a batch instead of as individual reports. |
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| Further Information: |
| Contact BTI for sales information (pricing, availability, detailed product info, ordering) |